Use case

Contract approvals with a memory.

The contract went out for review by email. Someone commented on v2 while someone signed v3, and nobody can say who approved the indemnity change. A generated approval workflow gives contracts versions, reviewers in order, deadlines with escalation - and a decision log that answers "who agreed to this?" forever.

What your generated system includes

Data model

  • Contracts: counterparty, type, value, version, status
  • Review chains per contract type
  • Versions with what-changed notes
  • Decisions: who approved what version, when

The flow

  • Upload or register the contract with its metadata
  • Routes by type and value - ops review, then founder sign-off
  • Each reviewer sees the current version and prior comments
  • Final approval recorded against the exact version

Automations

  • Reviewer alerts with deadline reminders
  • Escalation when a review sits past its window
  • Renewal alerts ahead of expiry dates
  • Monthly register: active contracts, values, upcoming renewals

AI steps (optional)

  • Extract counterparty, dates, and value on upload
  • Summarise what changed between versions - for the reviewer, not instead of them
  • Flag missing standard clauses against your checklist
  • All suggestions, never decisions

Try this exact prompt

Paste into Chromoly

Build a contract approval system. Contracts register with counterparty, type, value, and the document attached. Client contracts under $25k route to ops for review then me for sign-off; above that, both founders. Track versions with change notes, record every approval against the exact version, remind reviewers after 3 days, and alert me 60 days before any contract's renewal date.

This is workflow tooling for business teams, not legal advice - the AI steps summarise and flag for human reviewers, and every decision stays a human's.

Why versioned approval matters more than e-signature

E-signature solved the last step and left the dangerous part - the review shuffle - in email. The risk was never the signature; it's approving v3 thinking it's v2. Anchoring every decision to an exact version, with change notes between versions, closes that gap. And the renewal alerts quietly pay for the whole system the first time an auto-renewing contract doesn't surprise you.

Frequently asked questions

Does this replace our e-signature tool?

No - it manages everything before and after the signature: routing, review order, versions, decisions, renewals. Signed documents attach to the record, and your e-signature tool can stay for execution.

Is the AI reading our contracts a privacy problem?

AI steps run under your control: EU hosting, a signable DPA, and AI processing you can scope or skip entirely - the workflow works with or without the extraction and summary steps. Sensitive-category documents deserve the DPA conversation first; that's in our own rules.

Who maintains the system after it's built?

Chromoly does - monitoring, security patches, AI model upgrades, and integration migrations are platform-owned for the lifetime of the account. Changes you request run through a dependency-aware preview showing the blast radius before anything ships.

Can I import my existing data?

Yes - export your current spreadsheet or tool to CSV and import with column mapping, or attach the spreadsheet to your prompt and Chromoly shapes the data model from it directly.

Know who approved what, forever

Describe your process in plain language. Preview the working system free - deploy when it's right.

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150 credits/month free forever · EU-hosted · maintained for life