Use case

Project tracking your clients can actually see.

The PM tool says one thing, the client email chain says another, and "quick status calls" eat your Tuesdays. A generated project tracker holds delivery in one place - milestones, tasks, blockers - and shows clients their own live view, so the status question answers itself.

What your generated system includes

Data model

  • Projects: client, scope, stage, dates, value
  • Milestones with owners and deadlines
  • Tasks and blockers under each milestone
  • Status updates - the narrative log clients see

The flow

  • Team updates milestones and tasks as work moves
  • Client portal shows progress, deliverables, what's next
  • Blockers flag visibly instead of hiding in standups
  • Completed projects archive with their full history

Automations

  • Weekly status email per project - drafted by AI from the week's activity, sent on your approval
  • Deadline warnings before milestones slip
  • Stale-project alert when nothing moves
  • Kickoff checklist instantiates on project creation

Fits with

  • Client onboarding - handoff flows straight in
  • Invoice tracker - milestones can trigger invoicing
  • Ops dashboard - portfolio view across projects
  • Same platform, one system of record

Try this exact prompt

Paste into Chromoly

Build a client project tracker. Projects have milestones with owners and deadlines, tasks under each, and a status log. Clients log into a portal showing their project's progress, deliverables, and what's coming next - not internal notes. Draft a weekly status email per project from the activity for my approval. Warn me before milestone deadlines and flag any project with no activity for a week.

The internal/client visibility split is explicit in the definition - clients see the narrative and progress, never your internal tasks and margins.

Why client visibility is the feature that pays

Most project chaos is really communication debt: the client can't see progress, so they ask, so you write updates, so delivery slows. The portal view converts that loop into a URL - clients check instead of asking, and the weekly summary (AI-drafted from real activity, human-approved) reads like you spent an hour on it.

Internally, the win is one source of truth that survives the project: history, decisions, and deliverables stay queryable long after the Slack thread is gone.

Frequently asked questions

How is this different from Asana or Monday?

Generic PM tools model tasks; your delivery has structure they don't know - your stages, your milestone conventions, your client-facing rules. The generated tracker encodes those, includes the client portal without per-seat math, and connects to your other systems (onboarding, invoicing) on the same platform.

Can clients comment or request changes?

If you want - a request/comment field on the portal that lands as an item in your queue is a small addition. Many teams start read-only and add interaction once the rhythm settles.

Who maintains the system after it's built?

Chromoly does - monitoring, security patches, AI model upgrades, and integration migrations are platform-owned for the lifetime of the account. Changes you request run through a dependency-aware preview showing the blast radius before anything ships.

Can I import my existing data?

Yes - export your current spreadsheet or tool to CSV and import with column mapping, or attach the spreadsheet to your prompt and Chromoly shapes the data model from it directly.

End the status-call Tuesdays

Describe your process in plain language. Preview the working system free - deploy when it's right.

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